Board Meeting Tips to Keep Your Meetings Focused and Effective

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Board meetings are an essential method of keeping the company on track and to establish a strategies. They can be slowed due to lengthy reports and other things that don’t improve the strategic direction of your business.

If you want to ensure that your board meetings are efficient and effective it is essential to establish clear expectations regarding the meeting’s purpose and structure, as well as the process of making decisions. A tool for managing board meetings such as Range can also streamline the process of setting up an agenda and communicating to directors.

A clear agenda structure can help the meeting stay focused and on the right path. The chair and executive director should work together to set discussions topics and be sure to include items that relate to the board’s mission, vision, and strategic objectives. A board management program can assist in creating a templated board meeting agenda to provide consistency across meetings and ensure that nothing is neglected or is missed.

To avoid wasting time, limit the number of reporting items on your board’s agenda. Also, encourage members and committee chairs to present brief reports prior to the meeting that outline what the board as a whole needs to be aware of. This will give the board the majority of the time to discuss and making decisions.

Start the meeting by sharing an accomplishment story. This can be from a staff member or the board. This is a great way to recognize the achievements of recent years or remind participants of their duties and responsibilities. Then, focus the rest of the time on future strategies and ways to overcome any obstacles that might hinder progress.